How to Change Your Process
It can be easy to get stuck. Whether working towards a goal, or fighting to eliminate roadblocks that are causing a slump in routine, there are steps to take to change your process.
First consider what processes need to change. Is it what is cluttering up the desk, or cluttering up large chunks of time in the day? Could there be an opportunity to delegate work or change priorities and plan work? Is it simply changing how ideas and thoughts are organized to create better workflow or project planning for the future?
Another thing to consider, before digging into the whole-scale change of process is the result that will occur if the change is implemented. Will the change create a positive impact that outweighs the struggle that can come with change?
Think about the free time that could develop, the change of focus that could take place, the level of efficiency or productive that could develop or simply the recharged energy that could be brought to reaching goals.
Lastly, dig into what is actually getting in the way, preventing the process from changing. How do others influence the priorities on your agenda? What time constraints are impacting your productivity? Are there tools available to make you more efficient? Do you need to learn to say NO? Or are you worried about end results and simply procrastinated causing a spiral of wasted energy and low productivity?
Use the following tips to work your way through to changing your process to create a more productive and energetic work environment.
· Create an empowerment environment. Let others get involved. Teach others to do the work to the expected standard. Your role then becomes one of follow up, encouragement and development. This will also lead to more creativity in problem solving, challenges for others and unforeseen leaders stepping to the forefront.
· Leave some flex time in your day. Scheduling every minute leaves you pressured with no room to manoeuvre should something run overtime or a fire presenting itself gets in the way of the rest of the day.
· Use technology, tools provided, do not become a slave to them. Only answer email at specific times during the day. Same applies to answering text messages, IM or even putting the phone on voicemail and gathering the messages at specific times during the day.
· To determine when and how to say NO, think about if it is a need to do or a nice to do item. Others need to understand the boundaries that you have put in place to respect your time and also so they can understand how to manage their own issues or solve their own problems. If this is a not-to-be put off problem, then schedule time with that particular person to work through the situation so that it becomes understood that you will not simply drop everything for another issues.
· To help eliminate procrastination, break projects into small pieces so that each step is manageable and not so large. Small steps will move you toward your goals and help build your confidence to complete the rest of the tasks. Consider as well, if someone more qualified or with more expertise can handle the part s that may be intimidating you. This delegation can help the project stay on track.
Changing processes is never easy but can be done (and done well) with careful consideration of what needs to change. By identifying the positive impact of the change, you will find e change easier to implement.
First consider what processes need to change. Is it what is cluttering up the desk, or cluttering up large chunks of time in the day? Could there be an opportunity to delegate work or change priorities and plan work? Is it simply changing how ideas and thoughts are organized to create better workflow or project planning for the future?
Another thing to consider, before digging into the whole-scale change of process is the result that will occur if the change is implemented. Will the change create a positive impact that outweighs the struggle that can come with change?
Think about the free time that could develop, the change of focus that could take place, the level of efficiency or productive that could develop or simply the recharged energy that could be brought to reaching goals.
Lastly, dig into what is actually getting in the way, preventing the process from changing. How do others influence the priorities on your agenda? What time constraints are impacting your productivity? Are there tools available to make you more efficient? Do you need to learn to say NO? Or are you worried about end results and simply procrastinated causing a spiral of wasted energy and low productivity?
Use the following tips to work your way through to changing your process to create a more productive and energetic work environment.
· Create an empowerment environment. Let others get involved. Teach others to do the work to the expected standard. Your role then becomes one of follow up, encouragement and development. This will also lead to more creativity in problem solving, challenges for others and unforeseen leaders stepping to the forefront.
· Leave some flex time in your day. Scheduling every minute leaves you pressured with no room to manoeuvre should something run overtime or a fire presenting itself gets in the way of the rest of the day.
· Use technology, tools provided, do not become a slave to them. Only answer email at specific times during the day. Same applies to answering text messages, IM or even putting the phone on voicemail and gathering the messages at specific times during the day.
· To determine when and how to say NO, think about if it is a need to do or a nice to do item. Others need to understand the boundaries that you have put in place to respect your time and also so they can understand how to manage their own issues or solve their own problems. If this is a not-to-be put off problem, then schedule time with that particular person to work through the situation so that it becomes understood that you will not simply drop everything for another issues.
· To help eliminate procrastination, break projects into small pieces so that each step is manageable and not so large. Small steps will move you toward your goals and help build your confidence to complete the rest of the tasks. Consider as well, if someone more qualified or with more expertise can handle the part s that may be intimidating you. This delegation can help the project stay on track.
Changing processes is never easy but can be done (and done well) with careful consideration of what needs to change. By identifying the positive impact of the change, you will find e change easier to implement.
